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Junior Office & Facilities Executive

Be part of something amazing.

Junior Office & Facilities Executive

Posted on: April 4, 2024

Contract type: Full Time

Location: Skopje, Macedonia

Junior Office & Facilities Executive

Job description

With offices in Brighton and Skopje, plus a team in Serbia, Sopro provides sophisticated digital marketing services to hundreds of businesses, from innovative start-ups to global brands.

Sopro revolutionised prospecting when we started eight years ago, and we continue to operate at the cutting edge. Our technology, data, processes, and people mean there’s nothing quite like Sopro.

We’ve evolved from our initial focus on email prospecting, and we now offer a fully managed, totally synchronised, multichannel outreach service. Our relentless focus on innovation makes it an exciting time for our clients, and our staff.

Sopro is committed to providing an inclusive, rewarding, and fun place to work, and in 2021 won Best Place to Work at the UK Business Awards.


Within our Skopje Team, Sopro has a great opportunity for a Junior Office & Facilities ExecutiveThis role would suit someone who is a proactive team player, communicates effectively, and is a top-level organizer. The Junior Office & Facilities Executive will be responsible for maintaining, and continuously improving Sopro’s world-class working environment.

As a Junior Office & Facilities Executive, you would be working closely with our Global Office and Facilities Manager, ensuring our offices to run like a clockwork, with equipment suppliers, utility vendors and other environmental aspects including health and safety, housekeeping policies and corporate social responsibility.

Being part of Sopro, you will get the chance to assist in the organisation and realisation of various company events and will take part in supporting the health and wellbeing of our people.

Looking to join us?

Discover what it's like to be part of our growing and ambitious team.

Key responsibilities
  • Assist in handling and distributing all incoming and outgoing post and couriers.
  • Support in ordering for furniture, equipment, consumables and other essential office supplies.
  • Maintain an efficient and auditable ordering process for required goods.
  • Supervise the attendance tracking system: issue access cards for new employees, administrate the system and issue monthly attendance and timekeeping reports to the management team.
  • Ensure uninterrupted supply across all utilities with full redundancy where needed (I.e. internet/power).
  • Participate in maintaining, reviewing and improving the physical working environment enjoyed by our workforce.
  • Promote and maintain office hygiene standards, detects when something needs to be fixed making sure our office always works and looks great.
  • Assist with coordinating legally required employee medical checks and ensure that health and safety policies are on premises, well communicated and up to date.
  • Maintain fire safety environmental and training standards in all working environments.
  • Support in coordinating domestic and international travel, including visa, flight, hotel, and car rental reservations.
  • Demonstrate awareness of the importance of confidentiality in the workplace while handling documentation, in verbal and written communication as well.
  • Plan and execute event related tasks, coordinating small office events, and providing logistical support.
  • Previous administrative experience
  • Effectively communicates with vendors, team members and other colleagues
  • Confident in using MS Excel as well as the whole MS Office Package
  • Outstanding written and verbal English skills
  • Time management skills
  • Super organized person, attentive to details
  • A genuine helper with the ability to “make things happen”
  • Proactive team player with a sense of urgency
  • Positive mindset
  • Understanding our team’s contributions to the company culture
What we offer

At Sopro we invest in our people – they are what makes our company great, and we work hard to make sure that everyone feels like a valued member of the team. Some of the perks we offer:

  • Career progression plan – Well-structured career progression path supported by regular 360-degree feedback.
  • Yearly Bonus – Company profit sharing; We believe in sharing in our success, as such we’ll reward your loyalty by sharing 10% of the company’s net profit with employees.
  • Extended annual leave;
  • Private healthcare insurance;
  • Learning and Development – A learning platform to encourage you in personal and professional growth additionally supported by mentorship, external training, and certification when needed.
  • Hybrid working – In light of the nature of this position, office presence is required, with the possibility of working from home work for up to two days.
  • Wellbeing package adapted to the needs of our people. Regular sports, social activities, and lots of healthy snacks.
  • Your work matters – We have an open-door policy and value your opinion. Ideas are heard and genuinely put into practice.

Think you're the person for this role?
Apply below and someone will be in contact soon.