Facilities and Supplier Management

• Regularly review and periodically re-negotiate supplier contracts to ensure effective pricing across all supply channels
• Ensure uninterrupted supply across all utilities with full redundancy where needed (I.e. internet/power).
• Planning monthly budgets for the Skopje office, keeping track and comparing projected costs with actual spend
• Weekly review of invoices with suppliers, keeping track of the monthly costs.
• Manage office cash budgets.

Security and Environment Management

•  Implement an appropriate premises security policy, including key distribution and access management.
• Maintain, review and improve the physical working environment enjoyed by our people.
• Identify maintenance requirements and coordinate the work on fixtures, furnishings, décor and other environmental aspects.
• Maintain office hygiene standards and making sure the office is looking great at all times through effective contract management with the cleaning company.

Events, Conferences and Corporate Social Responsibility

• Participate in (or manage) the business’s participation in (or hosting of) various local events.
• Plan and organize events (in and out of office) such as team building, social activities, sports activities and challenges, company events, wellbeing initiatives, charity projects etc.
• Own the businesses corporate social responsibility planning, including supporting charities.

Administration

• Work with HR to ensure environmental and housekeeping standards and mapped directly into business policy documentation and communicated effectively to all staff.
• Maintain master employee databases.
• Support the departmental management heads with general administrative assistance with staff letters etc.
• Coordinate domestic and international travel, including visa, flight, hotel, and car rental reservations.

• Previous experience in office management, ideally for a world-class international brand
• Experience in procurement/purchasing including specific office vendor and supplier management
• Outstanding written and verbal English skills
• Communication and interpersonal abilities, including working with higher management, presentation skills and strong negotiation skills.
• Experience in policy management and communication
• Strong analytical and data management skills (working knowledge of MS Excel)
• Super organized person, attentive to details and able to juggle multiple projects at the same time
• A genuine helper with able to “make things happen”

At Sopro we invest in our people – they are what makes our company great and we work hard to make sure that everyone feels like a valued member of the team. Some of the perks we offer:

• Competitive salary
• Private Healthcare Insurance
• Extended annual leave
• Regular social events
• Flexible working – a mix of office and remote working environments
• Open door policy to all levels of management – everyone’s ideas are listened to and in a lot of cases, implemented.

We are rapidly expanding which also offers fantastic opportunity to progress to more senior roles.